Documentation is any type of record that can be reviewed or retrieved at a future date. This includes records that are created on a paper or physical form as well as documents that are recorded in a digital format using computer programs such as word processors, spreadsheet programs and image editing software. In the majority of organizations, documentation follows a certain set of guidelines and standards to ensure that each new document has a certain degree of resemblance in form and structure with older documents. This ensures consistency and security in the workflows of an organization as well as the documentation system.
Digital files typically have a unique filename, which helps distinguish them from traditional records. This helps to organize files and allows users to locate information quickly without having to open multiple documents. Documentation is often organized into folders which makes it easier for users to find specific documents within a larger array of data items.
Apple applications such as Pages and TextEdit along with third-party apps available in the Mac App Store allow you to create many different kinds of documents. This includes letters, reports, essays, financial charts, presentations, slideshows and more. These documents can be used on different platforms, which allows for the collaboration of team members.